Renter Information

Submit a request for review. TCA will confirm availability, approved pricing, payment arrangements, and the final countersigned agreement. Submission alone does not confirm a booking.

Renter Full Legal Name
Enter a 10-digit U.S. phone number; it will display as (###) ###-####.
Enter exactly 5 digits.

Event Information

Include setup and cleanup in the requested access period. For multiple days, describe each day’s schedule below. School-day access starts at 5 PM; non-school-day access starts at 8 AM. Everyone must leave by 11 PM.

Choose a space. TCA will review availability and confirm the reservation separately.
Rental Start Date & Time
Include setup time. You may request any future date; TCA will review lead time, contract execution and payment during acceptance. School-day access starts at 5 PM; non-school-day access starts at 8 AM. All times are Eastern.
Rental End Date & Time
The renter and all guests must vacate the rented space no later than 11:00 PM.

Choose your facility and access period to check availability. Classroom rentals do not need a calendar check; TCA will assign a room after school hours.

Request This Time Despite a Booking Conflict
Send a conflict exception request for TCA review. This does not displace an existing booking or reserve the space. Contract and payment deadlines are reviewed during acceptance.
Required if you request a time that is already booked. Explain the proposed arrangement for TCA review.
Include all attendees. Published planning capacities: cafeteria 200; gymnasium 400; conference room, classroom, or computer lab 25. TCA must approve the final layout and attendance.
Will this event include a religious service, religious gathering, worship activity, sermon, formal religious instruction, or other faith-based activity?
Religious activities must be disclosed in advance and approved by TCA.
Will there be news media, press interviews, livestreaming, filming for public distribution, or other media coverage?
Media-related activity requires TCA's prior written permission.
If you answered Yes to either disclosure above, describe the activity, organizer, and any filming or publication plans so TCA can review your request.

Hall Layout & Setup

The selected hall’s PDF arrangement is loaded below. Move, add, rotate or remove tables to show your requested setup. TCA reviews the final arrangement. Parking and entrance map.

The interactive planner is loading. You may also describe your setup below or attach a marked hall plan.

Seating tables requested. Planning estimate: one table per 10 guests. Furniture is included only with the furniture rental option.
Number of tables needed for main-course food service.
Number of tables needed for dessert and tea service.
Number of tables needed for gifts.
Your table positions and sizes are recorded here for TCA to review with your request.
Drag & Drop Files, Choose Files to Upload You can upload up to 3 files.
Upload a proposed room layout or other supporting document if needed.
Describe requested table/chair arrangement, access needs, consecutive-day storage needs, or other details TCA should review.

Rental Cost & Services

Select services and quantities in the estimated bill below. Audio and projector: rounded up to the next half-hour, 1-hour minimum. Setup and tear-down estimates retain 10 labor-hours per 150 guests; final billing uses actual labor and usage.

Choose your space and dates to calculate the estimate. The $200 security deposit is shown separately.
$50/hour, rounded up to the next half-hour; 1-hour minimum.
$50/hour, rounded up to the next half-hour; 1-hour minimum.
Color request is subject to availability.
Color request is subject to availability.
Estimated cleaning labor-hours at $20 per hour. Typically 1–2 hours; final billing uses actual labor.

Payment & Reservation

No reservation or tentative hold is made until TCA accepts your request, both parties execute the contract, and TCA receives the approved rental payment plus the $200 security deposit. Contract execution and payment must be completed at least 14 days before the event.

After TCA accepts your request and confirms the amount, submit your electronic check here. Select “Event rental / security deposit” and include your renter name, event date, facility and invoice reference. Do not pay an unapproved estimate. Sending a check authorization alone does not confirm receipt of payment or a reservation.

Payment & Reservation Acknowledgment
Do not pay an unapproved estimate. After acceptance, use the electronic-check link with TCA’s approved amount and your event date or invoice number.

Terms and Conditions

Please review the complete agreement before accepting the terms below. TCA will review this signed request and provide the final agreement for countersignature.

This contract is for the temporary rental, occupation, and use of the selected Venue at The Crescent Academy, 1112 Broad St., Endicott, New York. The Renter desires to temporarily rent, occupy and make use of the Venue, and The Crescent Academy, hereafter referred to as the Owner, agrees to such rental, occupation, and use in consideration of the payments and covenants below.

I. VENUE ACCESS: The Renter shall have access to and use of the Venue only during the approved Rental Period for the disclosed event and expected attendance.

II. RENTAL PERIOD: The Rental Period shall comprise one or more Day(s) of Rental. During school days a Day of Rental will start no earlier than 5:00 PM. During off-school days a Day of Rental will start no earlier than 8:00 AM. The Renter and associated guests must vacate the Venue no later than 11:00 PM each Day of Rental. Renter property may be left at the Venue, if pre-coordinated and approved by the Owner, when the Rental Period spans multiple consecutive days.

III. SECURITY DEPOSIT: The Renter shall give the Owner a security deposit of $200.

IV. RENTAL COST:
All bookings require TCA acceptance, a contract fully executed by both parties, and receipt of the required rental payment plus the $200 security deposit at least 14 days before the Rental Period. No reservation or tentative hold is made until TCA confirms the executed contract and payment. Submitting a request, an electronic-check authorization, or a booking-conflict override alone does not reserve the facility. After TCA accepts the request and confirms the amount, the Renter shall submit payment through TCA's electronic-check form. A conflict override is only a request for review and does not displace an existing booking or waive the 14-day deadline.

V. CLEANING COST: The Owner shall charge the Renter $20/hour for setup, tear down, and cleaning as requested. Setup and tear-down labor varies with event size and complexity. As a planning estimate, setup for approximately 150 guests may require about 10 man-hours of labor, with a similar amount for tear-down. All labor is billed based on actual labor incurred and reconciled on the final invoice true-up. Cleaning the hall and restrooms after use will require another 1–2 hours. Actual cost may vary.

VI. ACCESS KEYS: The Owner shall provide to the Renter access keys to the Venue 1 day prior to the Rental Period. The Renter shall return all access keys to the Owner at the end of the Rental Period.

VII. PROXY RESTRICTION: Renter must be present at all times of rental and must be the primary user (or immediate family), i.e., rental and occupation cannot be proxied/subleased.

VIII. REMOVAL OF BELONGINGS: Renter shall remove all property belonging to Renter or its guests and trash from the Venue at the end of the Rental Period. The Renter is responsible for leaving all parts of the facility in the same condition as it was found.

IX. RENTAL ACCESS: Renter is responsible for ensuring that only authorized guests are admitted and leave premises before the end of the Rental Period. Renter is responsible for ensuring that guests do not access facilities that are not rented. Renter shall ensure all locked doors are locked if access is provided to locked areas.

X. USE OF PROPERTY: The Venue and all Venue equipment are the property of the Owner and should not be altered without permission. Other than cleaning, no building upgrades, equipment upkeep, maintenance, or physical repair should be performed by the Renter unless instructed to do so by the Owner and agreed to by the Renter. Only equipment brought into the Venue by the Renter is under the Renter's control for any modification, upkeep, or alteration. Likewise, equipment brought in by the Renter should not be used, modified, or altered by the Owner without advance permission by the Renter. All Venue upkeep and maintenance, including keeping the building up to code, is the responsibility of the Owner. This includes landscaping and snow removal on school days, defined as Monday through Thursday between 7:30 AM and 3:00 PM and Friday between 7:30 AM and 1:00 PM.

XI. RESTRICTIONS:
(a) Renter is responsible for ensuring no doors are left ajar at any time that are not attended to in person.
(b) Renter is responsible for ensuring no pets access the facilities at any time.
(c) Alcohol, tobacco, and all illegal substances are prohibited on the property, inside the building or outside.
(d) Renter is responsible for ensuring that guests do not access parts of the facilities that are not rented; Renter and guests are only granted access to the rented space and adjoining restrooms.
(e) Kitchen, if rented, may only be used for warming and serving prepared food.
(f) Renter shall refer to the Venue as ‘The Crescent Academy, Event Center’ or ‘The Crescent Academy.’

XII. RETURN OF SECURITY DEPOSIT: Upon Renter's completion of obligations under the rental and cleaning provisions, the Owner shall return to Renter the security deposit minus any amounts deemed necessary to clean or repair damages inflicted upon the Venue by the Renter and/or Renter's associates, guests, invitees, contractors, and all other persons authorized by the Renter. If damages exceed the security deposit, the Renter shall pay the extra amount due within 3 days of the Rental Period.

XIII. PARKING FINES: If the Renter fails to ensure all attendees of the event park in accordance with Village of Endicott laws and ordinances, the Renter shall pay all fines due to the Village and, in addition, shall pay $100/incident/day of rental as punitive damages to the Owner.

XIV. MEDIA: No news media, press interviews, media coverage, livestreams, filming for public distribution, or other media-related activities shall occur on the property without the prior written permission of the Owner. The Renter shall not represent or imply any endorsement, sponsorship, or affiliation by The Crescent Academy without advance written approval.

XV. RELIGIOUS SERVICE: Any religious service, religious gathering, worship activity, sermon, formal religious instruction, or faith-based event held at the Venue must be disclosed in advance and approved by the Owner prior to execution of this Agreement or use of the Venue.

XVI. LIABILITY: Renter will be liable for any physical damages, legal actions, and/or loss of reputation or business opportunities that Owner may incur as a consequence of the actions of Renter or any of Renter's guests while the Renter is in control of the Venue, and shall indemnify and hold harmless the Owner against any and all legal actions which may arise from Renter's use of the Venue.

XVII. CONFIDENTIALITY: Both parties agree that the terms, conditions, pricing, and any related correspondence or documentation associated with this Agreement are confidential and shall not be disclosed to any third party, except: (a) as required by law, regulation, or court order; (b) to a party's accountants, attorneys, or authorized agents who have a legitimate need to know and who are bound by similar confidentiality obligations; or (c) with the prior written consent of the other party. The Renter specifically agrees not to disclose or discuss the rental rates, discounts, or other negotiated terms of this Agreement with any other potential or current renters or third parties and acknowledges that such disclosure would cause harm to the Owner's business interests.

XVIII. DISPUTES: Any disputes arising under this contract shall be judged in accordance with the laws of the State of New York.

Agreement to Rental Terms
Please read the complete TCA Event Space Rental Agreement terms above before checking this box.
Clear Signature
Draw your signature below, as on the electronic-check form. TCA acceptance, an executed contract, and required payment are needed to confirm the reservation.
Enter the date you sign this request.